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DIRECTORATE OF PERSONNEL AFFAIRS

The Director: Mrs. T.A KehindeDirector: E.B. Ajayi

Background Information:
Prior to the creation  of the Directorate system of administration in the University in December 1975 and up till December 1977, two Divisions namely: Junior Staff Establishment and Senior Staff Appointments handled personnel matters for junior and senior staff respectively.

In January 1978, two Divisions were created out of the Senior Staff Appointments Section, namely: Academic Staff Establishment and Administrative and Technical Staff Establishment, grouped together with Junior Staff Establishment and Welfare and Staff Training and Development Divisions and called the Directorate of Personnel Affairs.

Major Function:
The Directorate of Personnel Affairs handles matters relating to appointments, promotions and welfare of all categories of staff in the University. It also facilitates training of adminstrative and technical staff when necessary.

A.        Director's Office: Personnel Affairs

Office Location:
The office is presently located in Rooms 301 & 302, Secretariat Building. Telephone (Intercom): 4015

Major Functions:
The Director's Office supervises all functions of the four Units under it, i.e. the Academic Staff Establishment, the Administrative and Technical Staff Establishment, the Junior Staff Establishment, and Welfare and  Staff Training and Development/Industrial Relation Unit.

Staffing:

  1. E.B. Ajayi (Mrs)                                       Director
  2. O.V. Omolola (Mrs.)                               Administrative Officer II
  3. V.C. Njoku (Miss)                                    Confidential Secretary I
  4. A. Adebiy- Williams                                  Chief Typist
  5. S.A. Adeyera                                           Superintendent Driver
  6. M.O. Alao                                                Assistant Chief Clerical Officer
  7. A. Opaaje                                               Clerical Officer
  8. A. Babatunde (Mrs.)                                Attendant I

B.        ACADEMIC STAFF ESTABLISHMENT

Background Information
The Academic Staff Establishment is one of the Units in the Directorate of Personnel Affairs in the Registry of Obafemi Awolowo University, Ile-Ife. The Unit endeavours to ensure the smooth running of the University system through effective and efficient handling of the establishment matters of all academic staff members.

Major Functions:
The Unit handles the following:
1.         Processing of the appointments and promotions of academic staff from Senior Lecturership and above, except for College of Health Sciences where cases up to Senior Lecturership terminate at the College level.
2.         Takes charge of welfare matters and discipline of all academic staff.
3.         Services meetings of the following Committees with necessary follow-up actions:

4.         Keeps the records of academic staff from Senior Lecturer and above for all the Faculties (and for the College of Health Sciences, from Reader and above); and all staff on contract appointments, all retired academic members of staff, as well as records of all staff in Non-Faculty Based Units.
5.         Processes the retirement, resignation, secondment, transfer or withdrawal of service for all academic staff members.
6.         Processes leave matters for all academic members of staff (i.e. annual leave, sabbatical/study leave, and leave of absence, etc.
7.         Maintains a healthy working relationship with sister Universities, Institutions and Organizations.
8.         Deals with all related matters that may be forwarded from Registrar/Director, Personnel Affairs to the Unit.
9.         Generates data on academic staff for management information and decision making.

Staffing:
S.N      NAME                                                            DESIGNATION
1.         J.M. Ogunjumo (Mrs)                         -           Deputy Registrar
2.         M.I. Omosule (Mrs)                            -           Principal Assistant Registrar
3.         O.J. Eyiolawi                                      -           Assistant Registrar
4.         A.O. Oyedare (Mrs)                            -           Administrative Officer I
5.         S.O. Abegunde                                   -           Principal Executive Officer
6.         O. Disu (Mrs)                                     -           Confidential Secretary I
7.         A. Akinyemi                                       -           Chief Typist
8.         T.I. Komolafe                                         -           Chief Typist
9.       F.O. Oladini (Mrs)                              -           Chief Typist
10.      M.A. Adefajo                                             -           Senior Typist I
11.       M.G. Ogunyemi                                  -           Chief Clerical Officer
12.       B.A. Oke                                             -           Assistant Chief Clerical Officer
13.       O. Awokojo                                        -           Senior Clerical Officer
14.       R.Akinyombo                                     -           Clerical Officer
15.       O.V. Oyetunji (Mrs)                           -           Clerical Officer
16.       B. Sule                                               -           Principal Office Assistant

C.        ADMINISTRATIVE AND TECHNICAL STAFF ESTABLISHMENT

Background Information
The Administrative and Technical Staff Establishment, which is in the Directorate of Personnel Affairs, was created in January 1978, to handle matters relating to senior administrative and technical staff of the University.

Office Location:
The office is presently located in Rooms 1-8, Utility Buildings of the University.

Major Functions
(1)        Appointment of senior non-teaching staff, i.e. administrative and technical staff:
This function includes writing submissions and proposals on new appointments, issuance of letters of appointments for Registrar's signature and processing letters of assumption of duty.
(2)        Promotion of Staff: This involves the handling of all recommendations and review reports as well as the curriculum vitae of staff to be promoted for processing through the Registry Review Panel to the Administrative Staff Committee (ASC)
(3)        Recommendations for Commendation and Confirmation of Appointments are also processed through the Registry Review Panel to the Administrative Staff Committee A.S.C.
(4)        Discipline: In line with the Regulations governing the conditions of service of senior staff in the University, the establishment handles cases of discipline of senior non-teaching staff for acts of misconduct.
(5)        Leave Matters: These include annual leave, study leave with or without pay, leave of absence with or without pay, day-release, sabbatical leave, maternity leave, sick leave etc.
(6)        Processing of retirement, resignation, withdrawal of service, transfer of service, merging of service, processing of change of next-of-kin, change of name etc.
(7)        Other functions include processing of requests for removal expenses, collation of staff list, writing reports/minutes of meetings, mobilization of staff for seminars, workshops, lectures, symposia, congregational meetings etc.

Staffing:
S/N      NAME                                                DESIGNATION

  1. O. Ajayi                                                   Deputy Registrar.
  2. V.C. Ohalete                                          Senior Assistant Registrar.
  3. A.E. Adereti                                           Assistant Registrar
  4. I.O. Adejuwon                                       Administration Officer I
  5. S.O. Oloyede                                         Senior Executive Officer.
  6. A.A. Olaifa                                              Higher Executive Officer
  7. F.O. Oyenuga (Mrs.)                                        Assistant Chief. Con. Secretary
  8. J.B. Taiwo                                               Chief Typist
  9. W. Olaniyi                                               Chief Typist
  10. R.O. Ogunnupe  (Mrs.)                                     Chief Typist.
  11. D.O. Ogunsola  (Mrs.)                                      Chief Typist
  12. B.O. Olawuni-Makinde                            Chief Typist.
  13. G.O.K. Alli                                               Chief Typist.
  14. E.O. Ajayi                                                Senior Typist
  15. A.A. Akinrotoye                                      Chief Clerical Officer
  16. S. Ogunsanmi                                          Chief Clerical Officer
  17. E.K. Adeyinka,                                        Chief Clerical Officer
  18. H.K. Okobe  (Mrs.)                                 Chief Clerical Officer
  19. V.O. Adegun  (Mrs.)                              Chief Clerical Officer
  20. A.O Ola                                                  Craftsman
  21. M. Olatunji                                              Chief Clerical Officer
  22. J. Olayemi (Mrs.)                                    Chief Clerical Officer

D.        JUNIOR STAFF ESTABLISHMENT AND WELFARE

Background Information:
The Junior Staff Establishment and Welfare of the Obafemi Awolowo University, is a Unit in the Directorate of Personnel Affairs, which handles all matters relating to members of staff in the junior cadres of the University. The Unit aims to develop a dynamic, professional and qualitative work force in the junior staff cadre of the Obafemi Awolowo University.

Major Functions:
The major functions of the establishment include the following:
1.         Appointment of members of staff in the junior cadres in the University
2.         Promotion, counseling of members of staff in the junior cadres in the University
3.         Processing of entitlements of members of staff in the junior cadres such as annual leave, maternity leave,, retirement benefits etc.
4.         Ensuring that members of staff in the junior cadres carry out their duties in a work-friendly and conducive environment as much as possible.
5.         Reprimanding erring members of staff in the junior cadres according to the Regulations.
6.         Liaising with the Staff Training and Development Unit to ensure that members of staff in the junior cadres are trained and re-trained on a regular basis for enhanced performance of their jobs.

Staffing:
S/N      NAME                                                            DESIGNATION

  1. L.I. Fapohunda (Mrs.)                                            Deputy Registrar.
  2. A.T. Adejugbe                                                        Senior Assistant Registrar
  3. O.O. Adekoya                                                        Assistant Registrar
  4. S.O. Makanju                                                        Assistant Registrar
  5. A.O. Segun-Olasanmi (Mrs.)                                   Administrative Officer II
  6. I.B. Oduntan                                                       Higer Executive Officer
  7. M.F. Odemuyiwa (Mrs.)                                           Principal Confidential Secretary II
  8. J.O. Adepoju                                                          Chief Typist.
  9. G.A. Ayoola                                                              Chief Typist.
  10. H.O. Oyewole                                                           Senior Typist I
  11. R.I. Awosusi-Awoyele (Mrs.)                                   Senior Typist I
  12. P.A. Akinwande                                                         Senior  Typist I
  13. E.A. Jegede                                                              Chief Clerical Officer
  14. S.O. Osungbohun                                                     Chief Clerical Officer                         
  15. J.A. Mustapha                                                          Chief Clerical Officer
  16. A.A. Akande (Mrs.)                                                   Assistant Chief Clerical Officer
  17. A.T. Adeagbo                                                          Chief Clerical Officer
  18. F.O Adebiyi (Mrs.)                                               Assistant Chief Clerical Officer     
  19. K.M. Adefioye (Mrs.)                                           Clerical Officer
  20. B.R. Adeleke                                                        Assistant Chief Clerical Officer
  21. T. Adedire                                                            Clerical Officer
  22. A. Yusuff                                                              Clerical Officer                                          
  23. E. Odewole                                                         Chief Office Assistant

E.        STAFF TRAINING AND DEVELOPMENT/INDUSTRIAL RELATION UNIT                 
Background Information:
The Staff Training and Development Unit is under the Directorate of Personnel Affairs charged with the training and re-training of staff in the University. It endeavours to re-orientate staff towards effectiveness and efficiency at work.

Office Location:
The office is located in "Block I" Utility Buildings.

Major Functions:
The Unit handles the following:
(a)        Prepares training proposals and organizes the training programmes for the various categories of non-teaching staff.
(b)        Processes application of staff for in-service training programmes such as seminars, workshops and short courses locally and abroad.
(c)        Liaises with external training bodies in respect of staff nominated  for training in such organizations (N.I.M., ASCON, CMD, NCEMA etc)
(d)       Seeks financial assistance from local and international organizations for attendance at courses.
(e)        Provides answers to staff enquiries on training and development opportunities within and outside the University.

Apart from these broad functions, the Unit specifically takes charge of the following:

1.         Workshop/Seminars
(a)        Organizing workshops for various categories of staff e.g. Administrative Staff, Secretarial Staff, Health Centre Staff, Accounting Staff, Heads of Departments/Units, etc.
(b)        Liaising with the Bursary to ensure that staff who are sponsored for workshops/seminars in their institutions get the approved funds promptly.
(c)        Obtaining reports on attendance at external workshops/seminars and following up on issues arising from internal workshop/seminars

2.         Seminars for Senior Administrative and Technical Staff
(a)        Proposing relevant seminar topics that will be benefit to participants,
(b)        Identifying speakers and liaising with them,
(c.)       Producing copies of seminar papers for participants.

3.         Study Leave with Pay/Sponsorship for Junior Staff Pursuing Degree or Diploma Courses
(a)        The Unit advises on the relevance or otherwise of degree/diploma courses for which members of Junior cardres seek study leave with pay/sponsorship.
(b)        Applications for extension of such leave are sent from Junior Staff Establishment to the Unit for comments and advice.

Staff Strength

S/N      NAME                                                DESIGNATION

  1. A.L. Egharevba                                                 Principal Assistant Registrar.
  2. L.B. Akinyosoye                                                Administrative Officer  II
  3. B.T. Adegbenro (Mrs.)                                      Assistant Chief Con. Sec.
  4. I. Adejare                                                          Chief Typist.
  5. J. Oyajobi                                                             Typist I
  6. M. Okoh                                                               Assistant Clerical Officer