SYNOPSIS
OF THE MAJOR FUNCTIONS OF PLANNING, BUDGETING, MONITORING/ MANAGEMENT
INFORMATION SYSTEM UNIT
(A) The former Development and Planning Unit was set up in 1972 to provide maximum administrative support for the Vice-Chancellor. In 1975, the Unit was converted to a Directorate of Planning, Budgeting and Monitoring. In July, 2003, the Management Information Systems Unit was merged to the Unit. The current name of the Unit is Planning, Budgeting, Monitoring/Management Information Systems Unit.
(1) To develop a data bank for the University
(2) To develop planning parameters and cost saving devices through the use of the modern scientific techniques.
(3) To prepare the Annual Estimates of the Recurrent Expenditure (in collaboration with the Bursary of the University).
(4) To develop the Action Plan, 3-year Rolling Plan, Academic Brief, Strategic Plan, etc of the University.
(5) To evaluate the resources of the University and plan the allocation of funds and other resources.
(6) To monitor space and other facilities available in the University.
(7) To provide information and data analysis support.
(8) To assist in systems development.
(9) To liaise with the National Universities Commission on all issues that pertains to academic planning and quality control of academic programmes.
(C) GOALS
The major goals are:
(1) To ensure the judicious utilization and management of the University’s resources through the use of scientific and modern budgeting techniques.
(2) To ensure constant availability of data in the data bank for the development of indices for planning and determination of performance indicators.
Other goals include:
(1) Computerization of students’ and staff records for easy accessibility to information.
(2) Coordination of information on staff establishment, variation, etc.
(D) ACTIVITIES OF THE UNIT
The major committees serviced by the Unit are the Development committee and its Sub-Committees viz – Academic Planning Sub-Committee and Finance Sub-Committee. Other committees include the Monitoring Committee on the Implementation of the Strategic Plan and the Space Planning and Allocation Committee.
There are four (4) sections in the unit, each with specific functions
1. Academic Planning and Statistics Section
(i) Computerization of the following students’ and staff records:
o Student enrolment by field of study, level, state of origin, sex, age, part-time, full time etc.
o Calculation of Full-Time Equivalent student number by department and level of course.
o Student demand for courses and switching rate;
o The Academic, Administrative, Technical and Junior Staff requirements by Department and Service Unit
(ii) Maintenance of regular data bank for the University and production of annual Digest of Statistics.
(iii) Estimating manpower production by disciplines and level of degree or postgraduate degree.
(iv) Coordinating and streamlining proposal for new Faculties/ Institutes/Departments.
(v) Evaluating proposals for restructuring Faculties/Departments/ Programmes.
(vi) Maintaining and evaluating enrolment projections by course.
(vii) Preparation and updating of the University’s Academic Brief.
(viii) Coordination of accreditation of academic programmes.
(ix) Services the Academic Planning Sub-Committee.
2. Budget and Resource Planning Section
(i) Development of procedure for orderly annual flow of budgetary materials between and among various offices.
(ii) Collection of data on budget consideration and preparation of draft budget.
(iii) Development and maintenance of procedures for the analysis and monitoring of recurrent budgets.
(iv) Determination of equipment needs.
(v) Evaluation of financial implications for new programmes, new Department/Faculties/Units – space projection, staff projection and costing for at least five years.
(vi) Services the Finance Sub-Committee.
3 Monitoring, System Analysis and Space Management Section
(i) Space inventory and monitoring of equipment and facilities.
(ii) Evaluating the physical implications for new programmes.
(iii) Services the Committee on Monitoring the implementation of the University Strategic Plan
4 Management Information System Unit
(MIS)
(i) Development of programmes to enhance the productivity of the Unit.
(ii) Provision of data analysis support
(iii) Provision of information management support.
(iv) Services the Space Planning and Allocation Committee.